Administrative Assistant

We are seeking to add to our Shipping/Receiving Department. This position requires an individual who is efficient at multi-taking in a fast-paced office setting. Applicant should have the ability to work independently and effectively with co-workers, customers and drivers. Regular and consistent attendance and punctuality is important.

• The Administrative assistant will process all incoming loads, verify accuracy, make sure tags are made if needed, check on seed that needs to be hauled or re-bagged.
• Assign loaders to stage upcoming orders (example: Have them verify tags, counts, and check for accuracy. Re-bag damaged bags, wrap and palletize as needed)
• Work professionally with brokers, dispatchers, and customers when scheduling loads for pick-up.
• Process daily customer loads through Smith Seed Accounting and SAP (PGI)
• Process customer samples through SAP. Assigning labs, tests to be performed and ship to designated labs.
• Check in trucks and assign a loader. Verify paperwork for accuracy and ensure the correct load will be loaded in a timely manner.
• Provide loader with all information to ensure trucks are loaded correctly and quickly while following safety guidelines.